Administrative Assistant

Now in our 19^th year of operation, Nordmin Engineering Ltd. is a technical resource of choice for the mining and resource sectors. Built to respond quickly and deliver results on time and on budget, Nordmin utilizes its knowledge, experience and innovation to provide solutions.

With three offices, located in Thunder Bay and Sudbury, Ontario as well as Salt Lake City, Utah, Nordmin provides Engineering and Geologic Consulting Services to Clients worldwide.

Nordmin Engineering Ltd. is presently accepting applications from qualified candidates for the following position:

ADMINISTRATIVE ASSISTANT

JOB SUMMARY

This position will be responsible for providing general front-line reception and administrative support, including scheduling meetings, planning events, and team communications, while also gaining experience in office, project, and technical professional systems.

KEY RESPONSIBILITIES

• General office functions, such as distributing mail, greeting visitors, assisting with correspondence, monitoring office inventory and ordering supplies
• Answering and directing all incoming phone calls
• Organize meeting logistics, including room bookings, IT requirements, catering, and room layout
• Coordinate cost effective and efficient travel arrangements when necessary for business travel
• Manage and maintain schedules and boardrooms in online calendars
• Collecting and managing deliveries to the office
• Attend meetings and take meeting minutes as required
• Assistance with filing and organization of documents
• Maintain PPE inventory and assist employees with their PPE requirements
• Data entry into relevant systems
• Ensure office and reception area is opened during business hours and closed at the end of the day
• Manage company fleet vehicles by coordinating requests, inspecting vehicles upon return, and booking maintenance when required
• Other office duties as required

QUALIFICATIONS AND EXPERIENCE

• College diploma in an administrative or business program
• 3 years or more in an administrative capacity
• Strong ability to prioritize and anticipate business/team needs
• Highly organized self-starter with proven ability to multitask
• Team oriented and ability to support team members and clients
• Proficient with Microsoft Outlook, Word, PowerPoint, Excel, and MS Teams
• Excellent written and verbal communication

PROVIDED BY NORDMIN

• An excellent working environment focused on client needs and project delivery in a flexible, inclusive team.
• Access to training and upgrading opportunities.
• A highly competitive salary, paid overtime, a matching RRSP system and profit sharing when possible.
• Extended Health & Dental Benefits
• Access to an Employee and Family Assistance Program
• A Wellness Allowance.
• Reasonably flexible working arrangements.
• A caring and responsive management group that works with our employees to resolve any issue

Nordmin is a great place to work with great people. Join a highly skilled team, executing world class projects with the Nordmin family.

Nordmin is an equal opportunity employer who is committed to providing an inclusive recruitment and selection process. Appropriate accommodations will be provided upon request as required by the Accessibility for Ontarians with Disabilities Act (AODA).