PROJECT COORDINATOR

CAREER OPPORTUNITY

Since 2005, Nordmin Engineering Ltd. has provided engineering, technical and project delivery services to the mining and resource sectors. From our offices in Thunder Bay and Sudbury, Ontario, and Salt Lake City, Utah, our multidisciplinary teams support clients and projects across Canada, in the Americas and other international locations.

Nordmin provides practical engineering solutions across all stages of project development, from early studies and project planning through detailed engineering, procurement, construction support and project execution. Our work ranges from focused engineering assignments to large, multidisciplinary mining projects, often requiring our teams to work across different jurisdictions, operating environments and client organizations.

As a consulting engineering company, our success is built on the knowledge and experience of our people, our ability to respond to our clients’ needs, and our commitment to delivering practical, effective solutions safely, on schedule and within budget. Our diverse project portfolio provides opportunities for our employees to develop their technical and project delivery experience while working with clients and project teams in Canada and around the world.

As we continue to grow and develop our project delivery team, Nordmin Engineering Ltd. is accepting applications from qualified candidates for the following position:

PROJECT COORDINATOR

JOB SUMMARY

The Project Coordinator is a project administration professional who works with Project Managers, Associate Project Managers and project teams to coordinate the administrative, reporting, documentation and project-services requirements associated with engineering and consulting projects. The role supports projects throughout their lifecycle, from proposal development and project initiation through ongoing project administration, reporting and project closeout.

Reporting to the Director of Project Services, the position is intended for individuals who demonstrate strong organizational ability, attention to detail, initiative, communication skills and sound judgment, and who are capable of coordinating multiple project requirements and priorities. Previous administrative, project support or project administration experience is preferred; however, Nordmin’s project administration and project delivery practices can be further developed through training, mentorship and progressively responsible assignments.

Working under the direction of a Project Manager, Associate Project Manager or Director of Projects, the Project Coordinator is responsible for coordinating assigned project administration and project-services activities and ensuring that project information, documentation, reporting and administrative requirements are completed accurately and in accordance with established project requirements. The Project Coordinator communicates with project participants and stakeholders as required to obtain information, coordinate administrative requirements and follow up on assigned actions, while referring project execution, decision-making and matters requiring project-management authority to the responsible Project Manager or Associate Project Manager.

As experience and capability are demonstrated, the Project Coordinator may assume increasing responsibility for project administration, including independently coordinating complete project administration and reporting cycles, coordinating project-services activities across multiple projects and providing direction to project support personnel.

Other duties may be assigned as necessary.

KEY RESPONSIBILITIES

• Coordinate the preparation of proposals for engineering and consulting assignments, including the collection, organization and compilation of required proposal information, working with Project Managers and technical personnel as required.
• Coordinate project initiation and administrative setup following award, including establishing project records, systems, documentation and reporting requirements in accordance with Nordmin practices and client requirements.
• Coordinate the day-to-day project administration and project-services requirements of assigned projects, working under the direction of the responsible Project Manager or Associate Project Manager.
• Maintain and coordinate project information, documentation, correspondence, administrative workflows, deliverable records, action registers and reporting requirements.
• Coordinate the preparation, formatting, compilation and distribution of project correspondence, reports, presentations and other project documentation.
• Coordinate project meetings and recurring reporting activities, including agendas, meeting documentation, action items, follow-up activities and the collection and compilation of project status, schedule, cost, resource and progress information.
• Communicate with project team members, clients, vendors, contractors and other stakeholders as required to obtain information, coordinate administrative requirements and follow up on assigned actions and commitments.
• Monitor administrative requirements and outstanding actions, maintain appropriate records and bring emerging project issues, delays or concerns to the attention of the responsible Project Manager or Associate Project Manager.
• Support Project Managers and Associate Project Managers in the administration, collection, organization and reporting of project scope, schedule, cost, resource, risk, change and progress information.
• Coordinate business travel arrangements as required, working with employees and Nordmin’s travel service provider to arrange flights, accommodations, vehicle rentals and other travel requirements.
• Provide project-related direction to project support personnel assigned to the project where appropriate and coordinate their administrative activities.
• Assume increasing responsibility for project-services coordination as experience and capability develop, including coordinating complete project administration and reporting cycles, supporting multiple projects and contributing to consistent project-services practices and project closeout.
• Assist with other project administration and project-services activities as assigned.

QUALIFICATIONS AND EXPERIENCE

• Post-secondary education in office administration, business administration, project administration or a related field is considered an asset but is not required.
• Previous administrative, project support or project administration experience is preferred.
• Strong organizational skills and attention to detail, with the ability to coordinate multiple activities, priorities and deadlines.
• Strong written and verbal communication skills and effective interpersonal skills.
• Demonstrated initiative, reliability, accountability and ability to follow through on assigned responsibilities.
• Ability to work effectively with Project Managers, Associate Project Managers, technical personnel, clients, vendors, contractors and other project stakeholders.
• Ability to obtain, organize and communicate project information, follow up on assigned actions and recognize matters requiring referral to project leadership.
• Ability to coordinate project administration and project-services activities independently within established procedures and assigned responsibilities.
• Proficiency with Microsoft Office applications and the ability to learn project-management, document-control and project-reporting systems.
• CAPM certification is considered an asset, with the expectation that Project Coordinators work toward certification as they progress within the role.

PROVIDED BY NORDMIN

• A highly competitive salary.
• Paid overtime after 40 hours.
• A matching RRSP system.
• Profit sharing (bonus) when possible.
• Paid sick days.
• Extended health & dental benefits.
• Healthcare Spending Account.
• Vacation starting at three (3) weeks.
• Paid holiday closure days in December (up to 2 weeks paid time off in addition to paid vacation time).
• Annual Wellness Allowance.
• Access to paid training and upgrading opportunities.
• Flexible schedule opportunities.

SALARY RANGE

$69,370 TO $88,000 plus up to 8% Employer matched RRSP contributions.

HOURS OF WORK

Monday to Friday, 8:00am to 5:00pm, reasonable schedule flexibility available.

LOCATION

Thunder Bay Office, with possible, occasional travel.

Nordmin is a dynamic workplace with state-of-the-art software and technology to help our highly skilled team of professionals in executing world class projects, in an environmental and ergonomically friendly office environment.

Nordmin is an equal-opportunity employer who is committed to providing an inclusive recruitment and selection process. Appropriate accommodations will be provided upon request as required by the Accessibility for Ontarians with Disabilities Act (AODA).

Interested individuals should upload their resume and cover letter to:

www.nordmin.com/careers